Policy templates/Data Protection/Version 1.0

Data Governance Policy Template

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Summary

Establishes principles and responsibilities for managing organizational data throughout its lifecycle. Covers classification, handling, retention, disposal, accuracy, integrity, access control, sharing, privacy rights, stewardship, governance oversight, and legal compliance.

Purpose

This policy establishes the principles and responsibilities for managing organizational data assets throughout their lifecycle to ensure their quality, availability, confidentiality, and compliance with legal, regulatory, and business requirements.

Scope

This policy applies to all data created, received, maintained, processed, or transmitted by the organization, regardless of format or medium. It covers structured and unstructured data, including files, documents, emails, SaaS data, and other digital assets, whether stored on-premises or in the cloud.

Framework Mapping

Appendix A includes mappings to common security and compliance frameworks for this template.
ISO/IEC 27002:2022
5.1 Policies for Information Security5.33 Protection of Records
SOC 2 TSC
CC1.1: Integrity and ethical valuesCC6.8: Data classification and retention
NIST CSF v2.0
ID.IM-1: Data inventoryID.IM-3: Data handling and classification
NIST SP 800-53 Rev. 5
MP-4: Media StorageAR-4: Privacy Monitoring and Auditing

Complete table of contents

This preview shows the full structure of the template. Create an account or sign in to download the complete editable policy.
  1. 1. Purpose
  2. 2. Scope
  3. 3. Policy Statement
  4. 3.1 Data Classification and Handling
  5. 3.2 Data Retention and Secure Disposal
  6. 3.3 Data Accuracy and Integrity
  7. 3.4 Data Privacy and Individual Rights
  8. 3.5 Privacy by Design and Impact Assessments
  9. 3.6 Data Sharing and Transfers
  10. 3.7 Access Controls and Monitoring
  11. 3.8 Records of Processing
  12. 3.9 Data Governance Oversight
  13. 3.10 Unstructured Data and Cloud Services
  14. 4. Roles and Responsibilities
  15. 5. References and Related Policies
  16. 6. Definitions
  17. 7. Policy Exceptions
  18. 8. Compliance and Monitoring
  19. 9. Policy Review
  20. Appendix A: Framework Control Mapping
  21. Appendix B: Revision History
  22. Appendix C: Approvals

Download the complete data governance policy template

Use the full editable template as a starting point, then adapt it to your organization.

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